![]() Step 5 : Proofread your letter, checking your spelling, punctuation and grammar for any mistakes. Make sure that you have been clear and remained professional and formal throughout, editing where necessary. Step 4 : Draft your letter, thinking about where you are placing your addresses and date. Almost all business letter templates use the block style format that has the following features: You justify the whole letter’s text to the left. It’s also more appropriate to follow the phrase with a colon rather than a comma and add two spaces before beginning your message. An opening salutation: Begin your letter with a formal salutation like Dear Mr./Ms./Dr. Be sure to always use ‘whom’ instead of ‘who’ or ‘whomever’. If not, remind yourself that you need to end with ‘Yours faithfully,’. The correct way to write To Whom It May Concern is to capitalize the first letter of each word. Elements of a Standard Business Letter Return Address: Your address (or the address of the company you represent). When the name of the person youre writing to is unknown, then it is customary to address your letter To Whom It May Concern. Step 3 : Make a note of how you are going to begin and end your letter – do you have the recipient’s name? If so, remind yourself that you need to end the letter with ‘Yours sincerely,’. A typical Sales letter starts off with a line or statement which captures the interest of the reader who is more often than not a target customer or a prospect. Invite them to get in touch if they have any questions or would like further details.Summary of why I’m suitable for role: hardworking, skilled, dedicated, team-player. ![]() ![]() Writing to apply for position, making clear I’m attaching my CV for consideration.Spacing Your letter should be single-spaced to make it easy to read while fitting onto the page. Everything from your address and the address of the recipient to your body content and sign-off should be left-aligned to make it easier to read. Alignment Left align your business letter. ![]() These may eventually be what you say in each paragraph. Here’s how to format a business letter properly: 1. Step 2 : Bullet point the main points you want to make (writing down any key words you might want to use). Step 1 : Write down the overall purpose of your letter – what is the reason for your writing? What are you aiming to do? What outcome do you want? ![]()
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